Your 2009 - 2010 Executive Committee is
| POSITION |
NAME |
EMAIL |
| |
|
|
| President |
Chris Wren
|
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| Vice President |
currently vacant
|
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| Secretary |
Bob Humphrey
|
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| Treasurer |
Sue Dutfield |
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| Trip Coordinator |
Bruce Mann |
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| Editor |
Lee Bradstreet |
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| Membership Registrar |
Katy Jennings
|
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| 4wd Training Officer |
Phil Reid |
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| Webmaster |
Richard Destefanis |
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To Contact the AWDC use the above club email addresses or for the entire executive committee use
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.
For general enquires click on the Contact Us link in the top menu and fill in the form.
AWDC Committee and Office Bearers - Job Descriptions
Please note that at each AGM (usually held in October), we will be electing a committee and office bearers to help run the club.
All existing positions will be declared vacant – so please consider how you can help.
Those wishing to stand for office should complete the nomination form.
 AWDC AGM Nomination Form 2010/2011
EXECUTIVE COMMITTEE
PRESIDENT
Coordinate Club and Committee activities
Act as a point of contact between AWDC and public, as well as other organizations
Chair meetings
Be someone at whom the finger can be pointed
Preferably have a thick skin and a sense of humour
VICE PRESIDENT
Substitute for the President as necessary
Arrange guest speakers at club meetings
Organise social activities – especially, AGM Raffle and Christmas Party
Organise Club Shows
SECRETARY
Maintain correspondence in and out
Keep minutes of meetings
Maintain files of minutes
Safeguard Company Seal
Distribute inward correspondence appropriately
Record all outgoing mail
Liaise with other Directors re their outgoing mail
Notify Editor of paid invoices
Maintain up to date By-Laws
Submit forms as required by various government departments
TREASURER
Coordinate with Membership Registrar and Secretary to maintain Membership Register
Supervise all financial activities within AWDC
Liaise with Secretary re incoming and outgoing mail
Organise annual audit of books
Organise Annual Report
Maintain bank accounts and AWDC financial records
Organise signatories to AWDC accounts
MEMBERSHIP REGISTRAR
Receive membership applications, renewals and fees
Submit fees with details to treasurer
Issue membership cards and copies of Club By-Laws
Maintain attendance book
Maintain membership records
Prepare statistics on membership
Send annual reminder notices and default notices
Liaise with Secretary to maintain record of mail sent and received
TRIP COORDINATOR
Arrange club trip calendar
Forward outline of trip calendar to R4WD Clubs Association
Arrange Trip Leaders (sufficient in number and ability)
Coordinate Driver Training and Trip Leader Training
Organise or delegate Trophy Event
EDITOR
Compose magazine ready for printing
Organise printing of covers
Arrange photocopying of magazine
Liaise with Trip Coordinator for trip calendar input
Cajole club members for information for magazine
Liase with Promotion officer about potential advertisers
Liaise with Treasurer to issue invoices for all advertising
Organise collation, distribution and postage of magazine
4WD DRIVER TRAINING OFFICER
Responsible for introducing new members and drivers to the art of 4Wdriving
Conduct theoretical, practical and social aspects of 4wdriving
The following positions are those of OFFICE BEARERS who assist the Committee in specific areas associated with the administration of the club.
DRIVER TRAINING ASSISTANT
Assist with the conduct and management of driver training
ASSISTANT TRIP COORDINATOR
Assist with the management of the trip calendar
Follow up on new and proposed trips
ASSISTANT EDITOR
Assists with the production of the magazine
Follows up on outstanding trip reports
QUARTERMASTER
Provides storage for club equipment
Maintains a register of club equipment
PURCHASING OFFICER
Maintains the club shop re clothing and 4WD equipment
Initial point of contact re sources and prices of equipment
SERGEANT AT ARMS
Issues fines for misdemeanours and indiscretions by club members
Is the salt of the earth as well as being a really nice person?
RAFFLE OFFICER
Organises monthly prizes and ticket sales
PROMOTIONS OFFICER
Organise the club sponsors
Liaise with the committee on promoting the club
VIDEO LIBRARIAN
Maintain a register of 4WD videos available for loan to members
4WD ASSOCIATION REPRESENTATIVES
Report on Association matters/meetings to the Committee and to Club Meetings
Forward written information from the Association to the Secretary/Editor
Report Club point of view to the Association |
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