How the “Trip Booking System” currently works

A member decides to run a trip

The trip leader gives the Trip Co-ordinator the trip details, this includes- dates, location, trip grading, max number of vehicles allowed for the trip, meeting point time, plus any other special requirements for that trip, this could be, mud tyres, winch, extra fuel, etc.

The trip Co-ordinator then enters the details into the database

These details are then placed onto the Club Calendar (on the web site www.awdc.com.au asap & in the next club magazine)

At Club meetings the booking sheets, including any new trips, are placed onto the bulletin board at the front of the meeting.  Trips that are posted for the first time, must go up on the board empty of names. Members are then invited to place their names onto the booking sheets. This gives members who are at that meeting the first choice to place their names onto these sheets. This has two advantages. Firstly, it gives every member a chance to go on the trip, secondly, it encourages members to attend the meetings

After the trip has been posted at the meeting, I can then place names onto the sheets. Any person/s who contacts me prior to the new sheets being posted, their names will be placed on the list at the bottom of those who registered at the meeting, this may even result in your name being placed on the reserve list

Approx 3 weeks prior to the trip, I will send out notices to those on the trip list (both the main list the reserve list- separate emails). It is up to the attendee to respond if they will be attending or not. If you don’t respond by 8.30pm on the given night, your name may be omitted from the list members on the reserve list will be brought forward on the list

Once the RSVP deadline has been reached, the meeting place time, any other details relevant to the trip, are sent out to the accepted attendees shortly after

Remember, the Trip Leader has the final say who is accepted on the trip. This is generally due to vehicle or driver capability the grading of the trip

Lastly, if you have any queries about the trip/s, at any time, contact the Trip Leader or the Trip Co-ordinator. Even if you are on the reserve list, please respond as you may make it to the trip as others pull out for unknown reasons

Happy travelling from the Trip Co-ordinator!

Any questions please email   This email address is being protected from spambots. You need JavaScript enabled to view it.